English for Academic Correspondence 2nd Edition by Adrian Wallwork ISBN 9783319264356 3319264354

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ISBN 10: 3319264354
ISBN 13: 9783319264356
Author: Adrian Wallwork

English for Academic Correspondence 2nd Edition Table of contents:

Chapter 1: Subject Lines

1.1 What’s the buzz?

1.2 Write the subject line imagining that you are the recipient

1.3 Combine your subject line with the preview pane

1.4 Use the subject line to give your complete message

1.5 Consider using a two-part subject line

1.6 Be specific, never vague

1.7 Include pertinent details for the recipient

1.8 Examples of subject lines

Chapter 2: Salutations

2.1 What’s the buzz?

2.2 Spell the recipient’s name correctly

2.3 Use an appropriate initial salutation and be careful with titles

2.4 Avoid problems when it is not clear if the recipient is male or female, or which is their surna

2.5 Be as specific as possible when addressing an email to someone whose name you do not know

2.6 If in doubt how to end your email, use Best regards

2.7 Don’t use a sequence of standard phrases in your final salutation

2.8 Ensure your signature contains everything that your recipient may need to know

2.9 Avoid PSs and anything under your signature

Chapter 3: Structuring the Content of an Email

3.1 What’s the buzz?

3.2 Plan your email and be sensitive to the recipient’s point of view

3.3 Begin with a greeting + recipient’s name

3.4 Assume that no one will read more than the first sentence / paragraph

3.5 Remind the recipient who you are when previous contact has only been brief

3.6 If there has been no previous contact, give reason for your email immediately

3.7 Make it clear who should read your email and what it is you are requesting

3.8 Indicate to multiple recipients who actually needs to read the mail

3.9 Organize the information in the most logical order and only include what is necessary

3.10 Avoid templates for beginnings and endings

3.11 Bear in mind that long emails will be scrolled

3.12 When you have something negative to say use the ‘sandwich’ technique’

3.13 Use link words in long emails to show connections and to draw attention to important point

3.14 Ensure that recipients in different time zones will interpret dates and times correctly

3.15 Be aware of the importance of an email—not just for you or your recipient, but also fo

3.16 The last words

3.17 Don’t cc people unless strictly necessary

3.18 Be explicit in your the main text of your email that you have attached a document

Chapter 4: Building a Relationship and Deciding the Level of Formality

4.1 What’s the buzz?

4.2 How to judge the level of formality

4.3 Use appropriate language and don’t mix levels of formality

4.4 Note any differences in style and level of formality between English and your language

4.5 Be careful of your tone when asking people to do something for you

4.6 Show your recipient respect and motivate them to reply

4.7 Use common interests to establish and cement a relationship

4.8 Maintain a friendly relationship

4.9 Adopt a non-aggressive approach

4.10 Add a friendly phrase at the end of an email

4.11 An example of how a simple and friendly request can lead to a possible collaboration

Chapter 5: Language, Translating and Spelling

5.1 What’s the buzz?

5.2 Minimize mistakes in your English by writing short and simple emails

5.3 Don’t experiment with your English, instead copy / adapt the English of the sender

5.4 Be concise and precise

5.5 Use short sentences and choose the best grammatical subject

5.6 Use the correct word / phrase order

5.7 Avoid ambiguity

5.8 When using pronouns ensure that it is 100% clear to the recipient what noun the pronoun refer

5.9 Use standard phrases rather than translations from your own language

5.10 Don’t exaggerate or sound insincere

5.11 Beware of the potential dangers of Google Translate

5.12 Be careful how you use pronouns

5.13 Check your spelling and grammar

5.14 Don’t rely 100% on your spell checker

5.15 If the mail is very important, have it checked by an expert

Chapter 6: Requests and Replies

6.1 What’s the buzz?

6.2 Lay out your request clearly

6.3 Don’t assume that the reader will understand the importance of or reason for your request

6.4 Motivate the recipient to reply by empathizing with their situation or by paying them a co

6.5 Give the recipient all the information they need

6.6 Consider not sending an attachment to someone with whom you have had no previous contact

6.7 Include all the relevant information that the recipient needs to assess your request

6.8 When asking someone to review your work, give explicit instructions

6.9 Avoid blocks of text and don’t force your reader to make sense of everything

6.10 Decide whether it might be better just to make one request rather than several

6.11 For multiple requests, include a mini summary at the end of the email

6.12 When making multiple requests, ensure that each individual request is clear

6.13 Give deadlines

6.14 When you receive a reply, be prepared to ask for clarifications

6.15 In replies to requests consider inserting your answers within the body of the sender’s e

6.16 Insert friendly comments within the body of the sender’s text

Chapter 7: Cover Letters for Summer Schools, Internships, Placements, Erasmus, PhD / MA / Postdoc P

7.1 What’s the buzz?

7.2 Begin your letter with a heading to indicate what job you are applying for

7.3 Initial salutation

7.4 First paragraph (introduction)

7.5 Second / third paragraphs

7.6 Closing paragraph

7.7 Final salutation

7.8 Recognize the importance of such letters and triple check everything

7.9 Erasmus programme

7.10 Workshop

7.11 Summer school

7.12 PhD application

7.13 Placement

7.14 Research position / Internship

Chapter 8: Reference Letters

8.1 What’s the buzz?

8.2 What is a reference?

8.3 Asking for a reference letter

8.4 Typical questions that a reference letter addresses

8.5 Writing your own reference letter

8.6 Structure and template reference letter

Chapter 9: Brief Notes on Writing Research Proposals and Research Statements

9.1 What’s the buzz?

9.2 Writing a research proposal for external funding

9.3 Writing a research proposal for PhD or Postdoc position

9.4 Differences between a research proposal for a PhD program or Postdoc position

9.5 Writing a Statement of Purpose or Research Interest

Chapter 10: How to Criticize Constructively

10.1 What’s the buzz?

10.2 Decide whether email is the best format to make a criticism

10.3 Think about the context that your reader will be in when reading your email

10.4 Structure your email so that the focus is not only on the criticism

10.5 Use the first words set a positive tone

10.6 Be constructive in your criticism

10.7 Be diplomatic and make detailed comments rather than unspecific observations

10.8 Avoid being too direct when asking for clarification and making suggestions

10.9 When you have some good to say use shorter sentences; use longer sentences for ‘bad’ news

10.10 Use positive wording

10.11 Conclude your report by saying something positive

10.12 Re-read everything before you hit the “send” button

10.13 Be diplomatic when sending reminders

10.14 Be appreciative when thanking someone for doing an informal review of your work

Chapter 11: Writing a Peer Review

11.1 What’s the buzz?

11.2 Be clear about your role as a reviewer

11.3 Read your journal’s review guidelines

11.4 How to structure a referee’s report: (1) acceptance subject to revisions

11.5 How to structure a referee’s report: (2) complete rejection

11.6 How to structure a referee’s report: (3) acceptance as is

11.7 Bear in mind the authors’ expectations of you as a reviewer

11.8 Before you begin your report, put yourself in the author’s shoes

11.9 Use the sandwich approach: begin and end on a positive note

11.10 Use a soft approach when criticizing

11.11 Avoid the temptation to insult the author

11.12 Don’t just use should to make recommendations

11.13 Use separate paragraphs to outline your comments

11.14 Make sure your comments are explicit and explain how they could be implemented

11.15 Use you to address the authors, and I (i.e., the first person) to make reference to your

11.16 Don’t make indiscriminate comments about the level of English

11.17 Be careful of your own level of English and spelling

11.18 My plea to referees with regard to author’s level of English

Chapter 12: Writing a Reply to the Reviewers’ Reports

12.1 What’s the buzz?

12.2 Remember that yours is not the first paper to have been rejected

12.3 Structure your reply to the referees in a way that will keep referees and editors happy

12.4 Present your answers to the reviewers using the clearest possible layout

12.5 Be brief

12.6 Call yourselves we not the authors

12.7 Don’t be embarrassed to say you don’t understand the referee’s comments

12.8 Use the present and present perfect to outline the changes you have made

12.9 Justify why and where you have not made changes

12.10 If you disagree with the reviewers, always be diplomatic

12.11 If a reviewer finds a limitation in your work, deal with the criticism constructively

12.12 Don’t find things to criticize in the referee’s work or in the workings of the jour

12.13 Be aware of what might happen if you ignore the referee’s advice

Chapter 13: Communicating with the Editor

13.1 What’s the buzz?

13.2 Focus only on what you need to achieve

13.3 Ensure your cover email / letter is clear and accurate

13.4 If you’ve only made a few changes, describe them in the letter to the editor

13.5 Mention whether the manuscript has already been revised by a native speaker

13.6 Be diplomatic in any emails to check the progress of your manuscript

Chapter 14: Useful Phrases

14.1 What’s the buzz?

14.2 Initial salutation

14.3 Final salutation

14.4 Phrase before final salutation

14.5 Giving main reason for message

14.6 Organizing content

14.7 Asking favors / giving help

14.8 Invitations

14.9 Making inquiries

14.10 Replying to inquiries

14.11 Talking about the next step

14.12 Giving and responding to deadlines

14.13 Chasing

14.14 Making arrangements for meetings and teleconferences

14.15 Sending documents for informal revision

14.16 Receiving and commenting on documents for informal revision

14.17 Referees reports

14.18 Author’s reply to referees and editors

14.19 Generic problems

14.20 Asking for and giving clarification

14.21 Thanking

14.22 Apologizing

14.23 Sending attachments

14.24 Technical problems with email

14.25 Out of office message

Chapter 15: Tense Usage

15.1 What’s the buzz?

15.2 Use of the present simple

15.3 Non-use of the present simple

15.4 Use of the present continuous

15.5 Non-use of continuous forms

15.6 Future simple [will]

15.7 Future continuous

15.8 be going to

15.9 Past simple

15.10 Present perfect simple

15.11 Present perfect continuous

15.12 Non-use of present perfect continuous

15.13 The imperative form

15.14 Zero and first conditional forms

15.15 Second conditional

15.16 Third conditional

15.17 Modal verbs expressing ability and possibility: can, could, may, might

15.18 Modal verbs expressing advice and obligation: have to, must, need, should

15.19 Modal verbs for offers, requests, invitations, and suggestions: can, may, could, would, shal

15.20 Word order

15.21 Link words

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